The Best HR Technology for Compliance Tracking and Reporting

If you're a human resource consultant managing multiple clients, you probably already know how overwhelming it can be to keep up with compliance across different industries and jurisdictions. Let’s face it—manually tracking regulatory changes and updating compliance documents is time-consuming and leaves room for error.

With 15 years of experience running my own HR consulting business, I can confidently say that the right HR compliance tracking technology for consultants will save you countless hours. You'll also manage your clients’ needs more efficiently.

In this article, I’ll guide you through the best HR technology platforms for compliance tracking and reporting, focusing on tools that HR consultants can use across multiple clients. If you're looking to automate compliance document generation, track legal changes, and ensure your clients are always up-to-date with the latest regulations, these tools are for you.

Why Compliance Tracking and Reporting is Critical for HR Consultants

Why Compliance Matters

Compliance is one of the most important aspects of HR consulting, and it involves ensuring your clients are following labor laws, safety regulations, employee classifications, and much more. Failing to stay compliant can lead to hefty fines, penalties, or even lawsuits for your clients—and reflect poorly on your services as a consultant.

When I first started consulting, I realized very quickly how easy it was to fall behind on state-specific labor law updates for clients working in different regions. A missed compliance update could mean trouble down the road, and it became clear that relying on manual processes wasn’t sustainable. That's when I began investing in the right tools to stay on top of compliance for all my clients at once.

Key Features to Look for in Compliance Tracking Technology

When evaluating compliance platforms for your HR consulting business, here are the must-have features:

Multi-Client Support

You need tools that allow you to track compliance across multiple clients. Look for a platform that offers customizable dashboards, reporting, and document storage for each client, so you don’t accidentally mix up details.

Automated Document Generation

Manual document creation takes too much time, especially if you need to create customized employee handbooks, agreements, or policies for different clients. Platforms that automate legal document generation can save you hours and ensure everything is always compliant with current laws.

Real-Time Compliance Updates

Labor laws change frequently, and it’s critical to stay updated. The best platforms automatically notify you of changes in state, federal, and local regulations that could impact your clients.

Compliance Reporting

Audit-ready reports are essential, especially if your clients need regular compliance reviews. A good platform will offer customizable reporting features so you can generate detailed compliance reports at a moment’s notice.

Secure Document Storage

Since you’ll be managing sensitive documents, such as employee contracts, policies, and certifications, secure document storage is essential. Look for platforms with strong encryption and privacy controls.

Top Compliance Technologies for HR Consultants

Now, let’s dive into the best compliance platforms that you can leverage across all your clients. These tools focus on automating document generation, tracking legal updates, and making compliance reporting easier—perfect for consultants juggling multiple clients.

SixFifty

Overview: SixFifty is a standout platform for HR consultants, offering automated legal document generation and compliance tracking across multiple clients. Powered by a leading law firm, SixFifty ensures that every document you create is compliant with the latest state and federal laws.

• Best Features:
• Automated creation of employment agreements, NDAs, and employee handbooks.
• State-specific compliance updates and document customization.
• Tools for data privacy compliance (GDPR, CCPA).
• Best For: HR consultants managing clients across multiple states who need to generate compliant employee handbooks and agreements quickly.

How It Helps: SixFifty allows you to generate state-compliant employee handbooks and other legal documents with ease. For example, if one of your clients operates in multiple states, SixFifty will ensure that the handbook is compliant with each state’s regulations, without you having to manually track those changes.

Trusaic

Overview: Trusaic is a compliance platform with a strong focus on ACA (Affordable Care Act) and pay equity compliance. It automates complex legal reporting and ensures your clients remain compliant with these critical areas.

• Best Features:
• Automated ACA compliance and pay equity tracking.
• Multi-client compliance reporting and legal documentation.
• Ready-to-use compliance reports for audits and reviews.
• Best For: HR consultants managing clients in healthcare or other industries requiring ACA compliance and pay equity tracking.

How It Helps: Trusaic's automated ACA compliance features allow you to keep up with complex benefits regulations. I’ve found it particularly useful when managing clients who need to comply with health benefits laws but don’t have the internal resources to stay on top of these ever-changing rules.

Ironclad

Overview: Ironclad is a contract lifecycle management platform that automates contract creation, tracking, and compliance. It's an excellent choice for HR consultants handling multiple clients who need help managing employee agreements, NDAs, or vendor contracts.

• Best Features:
• Automated creation and management of employment contracts.
• Multi-client tracking of contract compliance.
• Workflow automation for contract approvals and compliance reviews.
• Best For: HR consultants with clients requiring frequent contract generation and compliance management.

How It Helps: Ironclad streamlines the contract creation process, allowing you to quickly generate legally compliant documents for multiple clients. This tool has saved me countless hours when creating custom agreements, especially for clients with ongoing contract needs.

ContractSafe

Overview: ContractSafe is a cloud-based solution for storing and managing legal documents, with built-in compliance tracking. It’s particularly useful for consultants who need to keep track of contracts, renewals, and compliance deadlines across clients.

• Best Features:
• Simple and secure document storage with compliance alerts.
• Automated notifications for contract renewals or compliance deadlines.
• Multi-client management with customizable permissions.
• Best For: HR consultants needing a straightforward solution for managing legal documents and deadlines across various clients.

How It Helps: ContractSafe simplifies document management, ensuring that important compliance documents—such as employment agreements or safety certifications—are always stored securely and accessible when needed.

HotDocs

Overview: HotDocs specializes in document automation for legal and compliance purposes. It allows HR consultants to create legally compliant forms, agreements, and other documents in bulk, saving you time and reducing the risk of errors.

• Best Features:
• Automated document creation with customizable templates.
• Integration with HRIS and payroll systems.
• Multi-client support for managing different legal needs.
• Best For: HR consultants needing to generate large volumes of legal documents quickly, such as employee handbooks or NDAs.

How It Helps: HotDocs allows you to generate complex documents, like employee handbooks, in minutes instead of hours. For consultants managing multiple clients, this automation is a game-changer.

BLR (Business & Legal Resources)

Overview: BLR provides a comprehensive compliance library that covers state, federal, and local labor laws. It’s perfect for HR consultants who need detailed compliance guidance and updates for clients across different industries.

• Best Features:
• Extensive compliance library with real-time updates.
• Customizable compliance checklists and tools.
• Industry-specific compliance guides and resources.
• Best For: HR consultants managing clients in various industries who need access to a comprehensive legal database.

How It Helps: BLR offers a wealth of resources that allow you to advise clients confidently on compliance issues, from labor law updates to workplace safety regulations.

How to Choose the Right Compliance Technology for Your HR Consulting Business

Choosing the right platform depends on the specific needs of your business and your clients. Consider the following:

Assessing Your Clients’ Needs

• Client Size: Are you managing small businesses, large corporations, or a mix?
• Industries: Do your clients operate in highly regulated industries requiring specialized compliance tracking?
• Location: Are your clients spread across multiple states or regions with varying laws?

Evaluating Your Own Business Needs

• Document Generation: How much time are you spending creating compliance documents, and would automating that process save you time?
• Multi-Client Support: Ensure the platform you choose offers easy tracking and reporting for all your clients.
• Budget: Consider the cost of the platform versus the value it will bring in terms of time saved and legal assurance.

Conclusion

Managing compliance across multiple clients can be daunting, but the right technology makes all the difference. From SixFifty’s automated legal document generation to Trusaic’s ACA compliance tools, these platforms allow you to streamline your workflow and ensure your clients stay compliant with the latest regulations.

Investing in one (or more) of these tools will not only make your work more efficient but also improve the quality of service you provide to your clients. With the right technology in place, you can focus on delivering strategic HR consulting rather than worrying about compliance deadlines and legal updates.